Hours Entry

How to get to this page: Time Card tab > View Time Card

The Hours Entry time card allows you to enter time as total hours against worked time codes, department and jobs, and even miscellaneous pay. You do not enter In and Out times, just the total hours for the day.

On the time card, the current pay period is the default pay period. Use the Pay Period Select control to select a different pay period.

There are two views of the Hours Entry time card. The Toggle Layout button toggles between two views.

Vertical Layout – rows corresponding to days in the pay-period. This is the default view.
Horizontal Layout – rows corresponding to hierarchy levels. Hours associated with the same levels are grouped together across the pay period.

To enter time on the Vertical Layout:

Scroll to the date in the current pay period for which you want to enter hours.
Click [...] on the Pay Type field that applies to the hours you are reporting. If you do not specify a Pay Type the default Pay Type is assigned.
Click [...] on the Position field to select the hierarchy levels that apply to your hours.
If your company uses Jobs, type a value into the Jobs field.
If you are entering Exception hours, click the [...] button in the Exc column to select an Exception Code. , click the [...] button on the Rea column to select a Reason code.
Enter the number of hours to apply to the codes on this row. You can enter whole numbers or decimal values.
Follow these steps as necessary to account for your scheduled or standard hours for the day.
You can click Recalculate to see any updates applied to the daily and pay period totals. Recalculate does not save hours or totals to the system.
Click Save to recalculate any updates and store the hours and totals in the system.
To approve the hours for a single day, click the Employee check box in the header for that day.

To enter time on the Horizontal Layout:

Click [...] on the Pay Type field to select a Pay Type for the row. This Pay Type is applied to all days on which hours are reported on this row.
Click [...] on the Position field to select the hierarchy levels that apply for the row. This hierarchy be applied to all days on which hours are reported on this row.
If your company uses Jobs, type a value into the Jobs field.
If you are entering Exception hours, click the [...] button in the Exc column to select an Exception Code. , click the [...] button on the Rea column to select a Reason code.
Repeat these steps for any Pay Type/Position combinations that apply to hours during this pay period. You can add rows at any time as new combinations come to light. Make sure you account for your scheduled or standard hours for each day in the pay period.
You can click Recalculate to see any updates applied to the daily and pay period totals. Recalculate does not save hours or totals to the system.
Click Save to recalculate any updates and store the hours and totals in the system.
To approve the hours for a single day, click the Employee check box in the header for that day.

The Horizontal View allows you to copy time entries from a previous day, week, pay period, or date range. This makes it easy to enter time data that repeats hours and hierarchy.

To copy hours:

Select a row on the Horizontal view.
Click Copy on the button bar.
On the pop-up window, select either Day, Week or Pay Period.
Select the date you want to copy from in the Copy From Date field. You can type the date or select it using the calendar tool.
Select the date you want to copy to in the Copy To Date field. You can type the date or select it using the calendar tool.
Cilck Copy. The hours you selected appear on the Copy To date(s).