Viewing a Time Card

The time card allows you to view your time entries for a pay period. You can toggle the view to show just the current week. Pay periods can be weekly, bi-weekly, semi-monthly, or monthly depending onyour company's pay policies. If the time card is in Week view the button will display Pay Period View. If the time card is in Pay Period view, the button is labeled Week view.

Each of these time cards can track the department and/or position in which you worked for the time period. You can be assigned a default department/position, and you can change department/position by entering a Transfer. For Punch and In/Out time cards, a transfer creates an Out punch to complete the time segment for he first department/position and adds an In punch for the new assignment. On the Hours Entry time card, you create a new row on that day and assign the new department/position to the hours worked there.

When you Save the time card, the system calculates the total hours reported against each pay type (REG, VAC, etc.) and against each transfer and presents those hours below the time entry section. Overtime pay is also calculated according to your company's OT rules.

Displays all posted punches for the selected pay period, and, if enabled, the Pay Period comment. The first punch of the day is the In punch and the second punch is the Out punch. Punches are paired to form a punch set. If employees punch out for breaks, the system tracks each set of in and out punches. Click to reveal exception codes.

N ote that the system uses different colors to differentiate the type of punch recorded:

Blue—System Punch
Red—Supervisor
Green—Global punch
Black—Employee

Breakdown of the various types of hours worked in this pay period.

Tot Hrs: Total number of hours worked for the day. Blue numbers in this field indicate a miscellaneous adjustment. Green indicates requested time off. To verify hours not included in the Total Hours row, select Action > Time Summary > Transfer Summary; a caret (^) next to the transfer code denotes the hours not included.
Reg Hrs: Total number of regular hours worked for the day.
OT1: Total number of overtime hours worked for the day.
OT2: Total number of double time hours worked for the day.
OT3: Used if you wish the rule to be configured with a specific pay type included in the calculation rather than relying on the Credit OT settings of the pay type configuration.
OT4: Used if you wish the rule to be configured with a specific pay type included in the calculation rather than relying on the Credit OT settings of the pay type configuration.
Prm Hrs: Total number of premium hours worked for the day.
Sch In, Sch Out: Scheduled in and out times for the day.
Sch Hrs: Total number of hours scheduled for the day.
LR HRS: Once a leave request is approved, the LR Hrs row displays approved leave requests in hours for the current pay period. This lets you know that you have approved requests for this pay period so that you don't enter the same request twice.
ACC HRS: Some clients have overtime rules that pay worked time up to a threshold for Regular Hours, place worked hours over the threshold in an accrual bucket rather than pay Overtime. The ACC HRS line on the time card displays worked hours accrued over the threshold and thereby not paid. The threshold is set by the configuration of the overtime rule.

Displays current status of supervisor and/or employee approval.

Emp App: If employee approval is required per your system configuration, employees are granted read-only access to their time cards; they log in, review their time card, and approve the time card by checking this box.
Spr App: If supervisor approval is required per your system configuration, the supervisor must select this check box to approve the time card. Both check boxes (if activated) must be selected before payroll can be processed for the pay period.

Displays a breakdown of the time card details for a single day. Click on any entry for a particular day in the Punch Details section to display details for that day. Details include Punch In/Out times, Exceptions and Overrides, Position, Pay Type, Reason Codes, Job ID, Comments, and User Defined Fields (if configured for your organization).

Accruals Balance: Displays available hours per accrual type and a running total of accruals balance.
Point Balance: Displays balance per infraction type and a running total of points balance.
Pay Type Summary: Summarizes all of the hours worked during the pay period by pay type. Note that an asterisk (*) that appears next to a pay type denotes unpaid hours. Totals include only those pay types configured as Credit Towards Daily Total. (for Week view, hours/dollars are values for the week, for pay period hours/dollars are values for the pay period).

Calc Details—While viewing or editing a time card you can easily access this screen by hitting F7 on your keyboard, or by choosing Window > Calc Details. This screen provides full time card details for each day within the pay period. Hours on the Calc Details screen are rounded hours.

To view details for a particular day, click the corresponding to open the record.

To view details for all days within the pay period, click Expand All.

When you are finished viewing the Hours Calculations Details, click Close.

Miscellaneous Pay—View miscellaneous pay details for this employee for the pay period selected on the time card.
Accruals Query—View accrual balances, hours details, and accrual expiration data for this employee.
Points Query—View points details for this employee.
Notifications—View notifications sent to this employee. Note that notifications can also be accessed from the Points Query.

Viewing a Time Card - Employee