Adding or Editing Punch Times (Supervisors)

How to get to this page: Time Card tab > List > Edit Time Card

1. If the employee time card you want to view does not appear on screen (List tab), you can locate it one of two ways:
• Specify Search On criteria-click and choose employee name or employee ID number. Enter the search string in the Find Employee box and click Go.
• Using the alphabet-bar at the bottom of the screen, click the first letter of the employee's last name to return the time cards of employees whose last name starts with that letter. Click # to return records that begin with a number. Click All to return all employee time cards.

Note: If you enter only the first few characters of a search string prior to clicking Go, all employees having those characters in the specified search are returned. This is useful for narrowing down search results if you do not enter a specific search string.

2. To view the time card, double click anywhere on the time card's display line. The employee's current time card opens in a new window.

The system uses different colors to differentiate the type of punch recorded:

• Blue-System Punch
• Red-Supervisor
• Purple-Global punch
• Black-Employee

Note: The appearance of the time card varies depending on whether the employee's time entry type is configured as Punch Entry, Time In/Out Entry, or Hours Entry.

Note: Time entries on the time card can be formatted in either hours/minutes (hh:mm) or decimal (hh.##) formats. The View Mins button on the ribbon bar allows you to toggle betweens these formats.

3. To enter or edit a punch time, locate by date the appropriate Time In/Out field and double click inside the cell. The Date/Time dialog opens in a new window. Right clicking the mouse will display a pop up window providing options to either erase a punch set, delete a punch or insert a punch.

Note: You can change the date (for the currently displayed week only) by clicking a different date on the calendar. This is useful when a shift spans two days; for example, if an employee works from 11:00 PM on 11/14 to 7:00 AM on 11/15, and does not punch out, you must insert this punch and change the date to 11/15.

4. Click to select the Hour and Minute for the time punch and choose AM or PM. Use the arrow keys to increment up or down by one minute.
   
   Note: To set the punch to the system time, click Current Time.
5. Optionally, enter a comment for the punch in the comment field. This entry will appear in the Time Details section of the Time Card.
6. While viewing or editing a time card you can easily access the Hours Calculation Details screen by hitting F7 on your keyboard, or by choosing Window > Hrs Calculation Details. This screen provides full time card details for each day within the pay period.

• To view details for a particular day, click the corresponding to open the record.
• To view details for all days within the pay period, click Expand All.

When you are finished viewing the Hours Calculations Details, click Close.

7. Pull-down menu items:

Window

Action

8. Click Save.